Your data

This notice is for all candidates for Initiation to and members of Hinchingbrooke Lodge No. 9282. It applies to the processing of your personal data by the Lodge.

Section 1 sets out the purposes for which your data will be used by the Lodge if you are a candidate.

Section II sets out the purposes for which your data will be used by the Lodge if you are a member.

Please note that your personal data will also be processed by the United Grand Lodge of England and the Province of Northamptonshire and Huntingdonshire as separate data controllers and so you are also referred to their respective Data Protection Notices.

I. Use of your data during your application to become a Freemason

As a candidate, you consent to the processing, retention and sharing of your personal data submitted on or with your application for the purpose of assessing your membership application and any other membership applications you may make to Masonic entities administered by the United Grand Lodge of England.

The assessment of your application will include printing some of your personal details on the summons which is sent to all of the members of the Lodge. Those details are your full name, age, profession or occupation (if any), place or places of abode, business address or addresses and names of your proposer and seconder.

If you apply from outside the UK then your data will be transferred to the UK and processed for the purpose of assessing your application. It may be transferred from the UK to Masonic entities local to you for the purpose of assessing your application.

The personal data in membership applications is processed on the basis of consent. You can cancel your application at any time prior to your Initiation, joining or re-joining by notifying your proposer and seconder. If you provide your data but do not complete your application within two years, it will be deleted. If you complete an application but are not initiated within ten years, it will be deleted. If you wish to delete your application data sooner then please contact dataprotection@ugle.org.uk or write to The Data Protection Officer, United Grand Lodge of England, Freemasons’ Hall, 60 Great Queen Street, London WC2B 5AZ.

II. Use of your data after you become a Freemason.

Masonic entities administered by the United Grand Lodge of England will never sell your data.

As a members of an order administered by the United Grand Lodge of England your data will be processed, retained and shared for any reasonable purposes required by the Book of Constitutions and Regulations or the bodies it sanctions from time to time. These purposes include, but are not limited to, the following purposes:

1. Assessing Masonic applications, you make to orders administered by the United Grand Lodge of England.

2. Registering you as a member of an order administered by the United Grand Lodge of England.

3. Receiving communications to which you are entitled as a Freemason.

4. Recording the progress of your career in an order administered by the United Grand Lodge of England including memberships of those entities, offices held, roles performed and meetings attended.

5. Maintaining records of your career in an order administered by the United Grand Lodge of England for archive and historical purposes.

You may stop your data from being used by the Lodge by resigning from the Lodge. If your data is included in Lodge Minutes, Signature Books or other records it will be retained indefinitely for archive and historical purposes. If you resign while owing money to the Lodge then your data may be used to contact you to seek payment.

Sharing your data

Please note that data provided to an order administered by the United Grand Lodge of England will be shared with any other Masonic entity for which it is relevant. For example, if you move house and provide your new address to your Lodge, that data will be shared with all other Masonic entities administered by the United Grand Lodge of England which communicate with you by post. Also, data about you created by a Masonic entity administered by the United Grand Lodge of England will be shared with any other Masonic entity for which it is relevant. For example, if a disciplinary sanction is imposed on you that will be reported to all of your Units of which you are a member.

Contact Details

The Lodge is at Priory House, 5 Sovereign Court, Lancaster Way, Huntingdon PE29 6XU. Please contact the Lodge Secretary by post or email to secretary@hinchingbrookelodge.org.uk if you wish to:

1. Object to the Lodge processing your data.

2. Request access to your data, or

3. Request rectification of your data.

The legal basis on which your personal data will be used in accordance with this Section II are the legitimate interests of the Lodge as a not-for-profit membership organisation.

In this notice:

“Book of Constitutions and Regulations” means the Constitutions of the Ancient Fraternity of Free and Accepted Masons under the United Grand Lodge of England.

“Masonic entities” means:

All Masonic Lodges you apply to join or have joined; their Provincial or District Grand Lodges; and the United Grand Lodge of England